Position:
An Administration Officer for Project Implementation Unit (Local-hired)
Scope of Assignment
* S/he will work on project administration for the PIUs established in
* the Ministry of Trade. Her/his tasks include:
* Provide quality administrative support to the PIU in preparing
* project documents; entering and retrieving data; formatting and editing report, maintaining inventory lists.
* Advice the PIU members to set up the letters and memos concept/draft prepared by the Head of PIU according to the World Bank guidelines;
* Advice the PIU members to process consultant’s contract, appointment letters, and process and follow up payment, liaise with Bureau of Planning.
* Assist the PIU members to maintain project and other records in accordance with system in the working unit;
* Assist the PIU members to ensure smooth flow of information among other consultants or team in the unit.
* Assist the PIU members to provide logistical support for missions
* and participate in mission, if required, under specific term of
* reference. Participate in wrap up, internal teams meeting (including meeting through audio/video conferences), seminar/workshop, and follow up upon request from team members and correspond with them appropriately.
* Provide back up support to other consultants as required by the work program, especially during peak periods / absences including undertaking ad hoc duties as may be assigned.
* Advice the PIU members to undertaking routine task for the
* preparation team.
* It requires frequent interaction with World Bank staff and government staff members. The assignment will be initially for 1 year, with the possibility of an extension based on her/his performance.
Deliverables:
* S/he shall prepare quarterly progress reports (physical) for all
* activities under the project in the compilation of the Financial
* Monitoring Reports and the procurement parts of such report which shall regularly be submitted to the World Bank on quarterly basis.
Should you interested please download complete information at the link below. Closing date: March 20, 2010
Detailed Info, Click Here.